Resources for Parents
The Family Camp Handbook is a valuable resource that has everything you and your camper need to know before coming to camp. For quick information click on the topics below.
Give us a call at 800-798-0833 or email Info@GirlScoutsToday.org if you cannot find a response to your question below.
Camp Guide and Handbook
Whether you’re looking for a place to sleep that is like home or a completely natural setting- we’ve got a lodging option for you!
Clover, Violet, and Sunflower cabins are newer additions to the property and are climate controlled. The cabins have a large bunk room and sleep 20 campers in bunk beds. Camp counselors sleep in a separate room adjoining the bunkroom. The cabins also have full restrooms and electricity.
Horseshoe Bend is our new equestrian unit, replacing T-Pass, just across the path from our Equestrian Center. Thanks to lifetime Girl Scout Rachel Wheeler, and our other generous donors, campers will be staying in mini barns! Each barn can host six campers. Camp Counselors stay in their own mini barn. This unit has a full restroom. There is electricity in the unit house.
Outpost and Prairie’s Edge units have mini cabins that each sleep four campers on cots with mattresses. Camp counselors stay close by in mini cabins of their own. These units have full restroom access. There is electricity in the units, but not in the individual cabins.
The Ridge has mini cabins that each sleep four campers on cots with mattresses. Camp counselors stay close by in a room of their own. In front of the mini-cabins is a large cabin used as the unit house, which is climate controlled and has a full restroom. The large cabin has electricity, but there is no electricity in the individual cabins.
The Woodlands welcomes campers to experience the joys of sleeping in nature with modern amenities like electricity and new bathrooms. Camp counselors stay nearby in an individual cabin.
North Star sits right next to Flint Lake and uses the Swift Learning Center as the Unit House. North Star has fully screened platform tents with solid roofs and canvas coverings. Camp counselors stay close by in their own tent. This unit has port-a-potties. There is electricity in the unit but not in the individual tents.
Girl Scouts attend summer camp on their own, at a time that fits their schedules. Girls do not need to attend with their troops to experience the fun of Camp Liberty. Because most girls are attending individually, camp is a great opportunity to make new friendships that will last a lifetime.
Girls are invited to bring friends to summer camp! Their buddies can already be members of Girl Scouts, or they can invite a friend who hasn’t joined yet. During the registration process, there will be a field to indicate a buddy who is signing up for the same camp session. Both campers will need to have their buddy listed when registering to be paired together. Groups of three or more may not be placed together.
Every girl is invited to summer camp! Whether she is attending on her own, or as a buddy, she can find the perfect session for summer fun. For non-members, the Girl Scout membership fee is only $25 and opens up the opportunity to join outdoor events throughout the year. Any girl who joins to attend summer camp does not need to join a troop, but our membership team is happy to help her find a troop.
Session grade levels are based on the grade campers will be entering in the upcoming 2023-2024 school year. For example, first graders who are currently Daisies should look at Brownie sessions for grades 2-3.
Individual overnight sessions begin with Brownie sessions for girls entering grades 2-3 in the 2023-2024 school year.
Unless indicated as a weekend or mini session, overnight camps run Sunday-Friday.
Campers in grades 2-3: check-in at 3:00 p.m. on the start date of their session.
Campers in grades 4-5: check-in at 2:00 p.m. on the start date of their session.
Campers in grades 6-12: check-in at 1:00 p.m. on the start date of their session.
More details for the check-in process can be found in the Family Camp Handbook.
You will recieve a receipt once you have registered your camper for a session.
Review the Family Handbook for all the information you need to prepare for camp, including a preparation guide and packing list.
CampDoc is a online health account used for girls who attend camp. This is an awesome all-in-one location to keep your girl’s medical information up to date. No need for paper copies from all the doctors anymore!
Returning campers will be able to log into their CampDoc account and make any necessary updates.
Forgot your username/password? Your username is the email that you receive camp emails from. The email address you register your girl for camp with is also your CampDoc username. If you forgot your password, please
Summer Camp Merchandise and the Trading Post
Summer Camp Merchandise
Girl Scouts attending summer camp have exclusive access to order official merchandise for the year they are attending! Ordering will not be available during registration and the merchandise is not available in the Trading Post. Parents must order shirts, patches, and care kits in advance. The deadline to order merchandise is May 8, 2023. Merchandise is final sale and will be mailed to girls if they do not attend summer camp. If an item becomes unavailable, a comparable item will be substituted. Order today!
The Camp Liberty Trading Post is your source for camp souvenirs, gifts, patches, toiletries, and many other fun camp accessories. Each camper will visit the Trading Post at least once during her time at camp.
New this year, you can deposit funds directly into her Trading Post account when you register. You can select an amount for her account when registering for her session. Any unused funds can be used in the shops in Cedar Rapids or Bettendorf to purchase merchandise or register for an event or program. Any funds remaining in the account on September 30th will be donated to help support operations at Camp Liberty.
Campers will learn about financial literacy when they go to the trading post as part of the Summer Camp Program. Before shopping, they will identify needs versus wants, budgeting, making changes, and much more. Each age level will work on specific financial literacy badges tailored for their program.
The Trading Post will carry frozen treats that can be purchased by campers during their visit. Every camper will receive a token during their session that can be redeemed at the trading post for a free frozen treat.
Register for camp using Program Credit!
Credit cannot be applied toward the initial $50 non-refundable deposit, but can be applied later to the total camp fee in the camp registration system.
To apply Program Credit, use the gift card option on the payment page in DoubleKnot.
Payment and Cancelation Policies
A non-refundable $60 deposit is required for each camp session (Program Credits cannot be used for deposits).
To accommodate all of our families, there are three pricing levels. Choose the tier that is most suitable for your family. Each household makes this decision, and additional financial documents will not be required. We want to make sure every girl has the opportunity to explore the outdoors! When you register, you will be asked to select the tier your family can afford:
- Tier A reflects the true cost of camp, including staff expenses, maintenance, food, program, and supplies.
- Tier B is a partially subsidized rate but closely reflects the costs associated with the camp.
- Tier C is our standard subsidized fee, supported by other revenue sources, donations, and grants.
With the new CampDoc registration process, parents will see the full cost of camp. Use code TIERB for tier B pricing and code TIERC for tier C pricing at checkout. Email Info@GirlScoutsToday.org or call 800-798-0833 for more information about additional camper grants available.
The deadline to pay your camp session in full is May 8, 2023.
A $15 fee will be added for disputed charges and a $35 fee will be added for declined payments for summer camp.
Refunds will only be issued if a camp session is cancelled by the council due to low registration or hazardous conditions. A refund (excluding deposit) may be possible if written request is submitted within one month of the camp session date. An exception may be granted if the camper has an illness documented by a physician. If a camper cannot attend the session she registered for, it may be possible to transfer the fees to another available session. Any camp merchandise that was pre ordered is non-refundable and will be mailed out to girls who do not attend their session.
We offer several ways to help make camp more affordable:
- Program Credits earned through the Girl Scout Cookie Program or Fall Sale may be used towards camp payments
- To accommodate all of our families, there are three pricing levels. When you register, simply choose the tier your family can afford. Don't worry - the tier system won't influence a girl's experience at camp - we just want all girls to have the opportunity to explore the outdoors!
- Financial Assistance is available to help families meet the cost of sending their daughters to camp. You can request it during the camp registration process.
Safety and Severe Weather Policies
Girl Scouts of Eastern Iowa and Western Illinois and Camp Liberty are proud to be an American Camp Association (ACA) accredited program. This accreditation shows that we have undergone a thorough (up to 300 standards) review of our operation — from staff qualifications and training to emergency management. The ACA accreditation combined with safety guidelines from Girl Scouts of the U.S.A. ensures that your camper will be safe during her camp adventure.
All over-the-counter and prescription medications must be in original containers with the correct, current label, including the camper’s name. All medication should be checked in on the opening day with the Health Team, who will oversee proper administration of all medications. Medications may NOT be kept by campers (girls or adults).
Coverage for medical expenses incurred by an illness or injury to a camper while she is participating in camp activities is included in the camp fee. It does not cover pre-existing conditions and is secondary to whatever health insurance coverage families may have.
Every girl should have the chance to go to camp. If your camper requires special accommodations (dietary, physical, behavioral, etc.), please contact us immediately so that any necessary accommodations may be made prior to your camper’s arrival. To discuss your camper’s special needs, please contact the camp director.
Safety and Security
Access to camp property is limited, controlled, and only authorized visitors are allowed on site. To ensure the safety and security of camp, limit interruptions in the camp program, and prevent homesickness among campers, unauthorized visitors are not allowed on site.
Living in the Midwest, we have learned to expect the weather to change. At camp we have a communication system to alert all staff and campers of any weather watches and warnings. Our staff are trained and drilled in emergency procedures and our campers participate in drills to make sure they are prepared in case of a weather-related emergency. In case of a weather-related emergency, updates can be found on the Girl Scouts of Eastern Iowa and Western Illinois Camp Liberty Facebook Page. If access to the internet is available at camp we will also update the Camp Liberty News site.
Arrival and Departure
As our team plans for summer 2023, we will continue our staggered camper check-in process. Please refer to your registration confirmation or the list below for your camper’s check in time.
2nd – 3rd grade session campers check in at 3:00 p.m. on the start date of their session.
4th – 5th grade session campers check in at 2:00 p.m. on the start date of their session.
6th – 12th grade session campers check in at 1:00 p.m. on the start date of their session.
Families will be notified of changes as they are made.
Summer Camp Arrival
As you arrive at camp, there will be staff on hand to help direct you where to go. Ask any staff member if you need help.
You can expedite the check in process by making sure your camper has her backpack with her Fab Five and the items listed below.
Trading Post money – this is optional but you will need money in the Trading Post account to send emails as money will get deducted out per email (see page 16)
All medication – All inhalers, medicated creams, and prescription anynon-prescription drugs need to be checked in with the health service staff upon arrival. They must be in original containers with labels and doctor’s release.
Health Check - All campers (girls and adults) will have a general health screening before they are checked into camp. This will include taking the camper’s temperature and inspecting for head lice. Braids and ponytails will need to be taken out so you may want to wait until after the health check to braid hair.
At check-in, families will get a map and be directed to their camper’s unit. Please obey all speed limits and signs and do not drive on or park on the grass. A counselor will be at the drop off point to welcome your camper and help her with her belongings. Please try to keep this process quick as we do not have much space for parking and other campers will be waiting to move in. Additionally prolonging good-byes can promote homesickness in your camper.
Summer Camp Departure
Departure Check-Out Time
2:00 p.m. – Grades 2-12 (Tuesdays and Fridays)
Gates will open to enter camp no earlier than 1:45 p.m. To avoid traffic backups and to keep our camp neighbors happy, please do not arrive early to camp. Limited parking is available in the lower lot while waiting for the gates to open.
This year, we will not be hosting a horse show or closing ceremony. We are disappointed that we cannot do this in person, but it is important to still share our exciting moments with friends and family. Ask your camper to share their favorite memories with you! Thank you for understanding this difficult decision.
Please verify your check-out day and time and plan to pick up your camper at the appropriate time. On time pick-up eases your camper’s nerves during the anticipation of going home. If something happens and you are running late, please call the camp office so we can let your camper know you are on your way and keep her busy until you arrive.
The person picking up each camper will be required to show a photo ID. No campers will be released to unauthorized persons or persons without a photo ID.
Campers will be at their unit, waiting to share all their exciting stories with you! Please follow your map provided at the beginning of the week, to their unit location. Staff will be around the property, to help direct or answer any questions you may have. Parents/Guardians are being asked to continue staying in the vehicle. A Camp Counselor will help your camper load her belongings, and will give you a postcard with the information on how to access the Virtual Ceremony.
Your camper’s program activities begin immediately and we don’t want her missing out on this valuable time to get to know her fellow campers and settle into camp life. Campers who must arrive late, or depart early are asked to make this request to the camp director prior to the camp session. This year we will not be able to allow campers to leave the property during a session and return. If you have concerns, please reach out to the Camp Director prior to camp.
Pets are not allowed on camp property. Please leave pets or other animals at home when dropping off or picking up your camper from camp.
Registered service animals are the exception. To maintain the health and safety of all campers and their adults, we ask that you contact the Camp Director to make accommodations before arriving at camp with a service animal.
4415 295th Street
New Liberty, IA 52765
Camp Little Cloud
21700 Girl Scout Road
Epworth, Iowa 52045
7501 200th Ave
Danville, IA 52623
Campers love to hear from home while they are away at camp. We offer a number of options for you to communicate with your camper.
Campers love cheerful letters from home. You can mail a letter before your camper leaves for camp or after you drop her off. Please address mail as follows.
Camper Name, Session Name
Camp Liberty 4415 295th Street
New Liberty IA, 52765
Send your camper with stationary, pre-addressed envelopes and stamps, and we will help them get the letter in the mail.
Save a stamp and bring your mail to camp with you on check-in day. You can drop your mail in our special camp mail box in the lobby of the Lodge. You can leave a letter for each day, just mark the day you would like to have it delivered.
While campers love to receive letters from home, email is a nice option as well. We will print and deliver email messages to your camper for $1.00 per page. Messages must be plain text only (no pictures) and must be in the body of the email (images and attachments will not be opened or printed). Emails received after 10:00 a.m. will be delivered the next day. To ensure timely delivery type your camper’s first and last name and session name in the subject line. (Subject: Juliette Low, Adventurer). Send these emails to CamperEmail@GirlScoutsToday.org.
When summer camp is in session, you can log in to the Camp Liberty Blog anytime to see what is happening at camp. View photos, find out what campers are up to, and get the latest news. Login information will be available at check-in.
CITs and WITs, don't forget to fill out your forms! Be sure to fill out the Counselor-in-Training & Wrangler-in-Training application after registering for the session in doubleknot.
In order to provide strong programming that aligns with the mission of Girl Scouting and Camp, we are updating the Teen Mentoring program. You will notice a transition away from Wrangler-in-Training, to solely Counselor-in-Training as we focus on building a strong foundation for girls to become successful mentors and leaders at camp and at home. This summer we will continue to use both CIT/WIT, during this transition year. The complete change in terminology and program will take effect in 2021.