Resources for Parents
Camp Guide and Handbook
Whether you’re looking for a place to sleep that is like home or a completely natural setting- we’ve got a lodging option for you!
Clover, Violet, and Sunflower cabins are newer additions to the property and are climate controlled. The cabins have a large bunk room and sleep 10 campers in bunk beds. Camp counselors sleep in a separate room adjoining the bunkroom. The cabins also have full restrooms and electricity.
Outpost and Prairie’s Edge units have mini cabins that each sleep four campers on cots with mattresses. Camp counselors stay close by in mini cabins of their own. These units have full restroom access. There is electricity in the units, but not in the individual cabins.
The Ridge is home base to our mentoring programs during summer camp. This unit has mini cabins that each sleep four campers on cots with mattresses. Camp counselors stay close by in a room of their own. In front of the mini-cabins is a large cabin used as the unit house, which is climate controlled and has a full restroom. The large cabin has electricity, but there is no electricity in the individual cabins.
Trail’s End has fully screened platform tents with a solid roof and canvas covering. Camp counselors stay close by in tents of their own. This unit has latrines. The individual tents do not have electricity, but outlets are available in the unit house.
North Star sits right next to Flint Lake and uses the Swift Learning Center as the Unit House. North Star has canvas tents. Camp counselors stay close by in their own tent. This unit has port-a-potties. There is electricity in the unit but not in the individual tents.
Girl Scouts attend summer camp on their own at a time that fits their schedules. Girls do not need to attend with their troops to experience the fun of Camp Liberty. Because most girls are attending individually, camp is a great opportunity to make new friendships that will last a lifetime.
Girls are invited to bring friends to summer camp! Their buddies can already be members of Girl Scouts, or they can invite a friend who hasn’t joined yet. During the registration process, there will be a field to indicate a buddy who is signing up for the same camp session. This buddy should also request your camper while registering so they will be matched.
If your camper wants to bring a parent, grandparent, aunt, uncle, older sibling, or family friend to join their outdoor experience, look for you and me sessions throughout the summer. The registration process is based on pairs when signing up for family camps.
Every girl is invited to summer camp! Whether she is attending on her own or as a buddy, she can find the perfect session for summer fun. For non-members, the Girl Scout membership fee is only $25 and opens up the opportunity to join outdoor events throughout the year.
Session grade levels are based on the grade your camper will be entering in the upcoming 2021-2022 school year. For example, first graders who are currently Daisies should look at Brownie sessions for grades 2-3.
Individual overnight sessions begin with Brownie sessions for girls in grades 2-3 in the 2021-2022 school year. Current Kindergarteners who will be entering grade 1 in the fall are invited to family camp sessions.
Unless indicated as a weekend or mini session, overnight camps run Sunday-Friday.
Family camps are 24-hour programs with an overnight running from Sunday-Monday, Wednesday-Thursday, or Friday-Saturday.
As our team re-imagines summer, changes have been made to our camper check-in process. This summer, as you drive into camp, families will remain in their cars as they move from station to station. When arriving at your camper's unit to move them in, we ask that only one family member gets out to settle them in. Below are the new check-in times.
Campers in grades 2-3: check-in at 3:00 p.m. on the start date of their session
Campers in grades 4-5: check-in at 2:00 p.m. on the start date of their session
Campers in grades 6-12: check-in at 1:00 p.m. on the start date of their session
More details for the check-in process can be found in the Family Camp Handbook on GirlScoutsToday.org/summercamp.
Review this guide with your camper in advance of registration opening. If she wants to attend with buddies, make sure the other family is registering at a similar time and marks your camper as a buddy as well.
Registration for summer camp opens on February 1, 2021, at 6:00 a.m. Typically, many sessions fill on the first day of registration. Because we are limiting capacities due to COVID-19, we highly recommend parents are ready to sign up in the first few hours of registration opening with a few alternative sessions ready.
A wait-list will be available for full sessions.
All registrations require a 15% non-refundable deposit that will be applied to the total camp fee.
Non-members or non-renewed members will pay an additional $25 Girl Scout membership fee. The recently joined members are not required to join a troop or other programs but are invited to explore the perks of membership!
You will recieve a receipt from doubleknot you have registered your camper for a session.
Review the Family Handbook for all the information you need to prepare for camp, including a preparation guide and packing list.
CampDoc is a online health account used for girls who attend camp. This is an awesome all-in-one location to keep your girl’s medical information up to date. No need for paper copies from all the doctors anymore!
Returning campers will be able to log into their CampDoc account and make any necessary updates.
Forgot your username/password? Your username is the email that you receive camp emails from. The email address you register your girl for camp with is also your CampDoc username. If you forgot your password, please .
In 2021, we will also be using CampDoc as a pre-screening tool for COVID-19. You will be asked to answer the pre-screening questions within 24 hours or arriving at camp.
Camper Care Packages and the Trading Post
Camper Care Packages
Make your camper’s week even more special by giving her a Camper Care Package. Each kit is filled goodies that will be delivered in her first few days at camp. The exclusive Camp Liberty T-Shirt and Camper Care Packages can be ordered by updating your online camp registration prior to April 30.
The Camp Liberty Trading Post is your source for camp souvenirs, gifts, patches, T-shirts, and many other fun camp accessories! Each camper will have an opportunity to visit the Trading Post at least once during her stay. She can use cash, check, program credits, or Virtual Program Credits to set up a Trading Post account. The money will be collected at check-in and logged into her account.
Campers will learn about financial literacy when they go to the trading post as part of the Summer Camp Program. Before shopping, they will identify needs versus wants, budgeting, making changes, and much more. Each age level will work on specific financial literacy badges tailored for their program.
The Trading Post will carry frozen treats that can be purchased by campers during their visit. Every camper will receive a token during their session that can be redeemed at the trading post for a free frozen treat.
Register for camp using Program Credit!
Credit cannot be applied toward the initial $50 non-refundable deposit, but can be applied later to the total camp fee in the camp registration system.
To apply Program Credit, use the gift card option on the payment page in DoubleKnot.
Payment and Cancelation Policies
A non-refundable $50 deposit is required for each camp session (Program Credits cannot be used for deposits).
To accommodate all of our families, there are three pricing levels. Choose the tier that is most suitable for your family. Each household makes this decision, and additional financial documents will not be required. We want to make sure every girl has the opportunity to explore the outdoors! When you register, you will be asked to select the tier your family can afford:
Tier A reflects the true cost of camp, including staff expenses, maintenance, food, program, and supplies.
Tier B is a partially subsidized rate but closely reflects the costs associated with the camp.
Tier C is our standard subsidized fee, supported by other revenue sources, donations, and grants.
For 2021, we have launched a camp payment schedule to help families plan for their camper’s session. With a limited capacity for campers, it is important that regular payments are made. Failure to make scheduled payments could result in the cancellation of a camper’s session.
A non-refundable deposit is due upon registration for summer camp session.
30% Payment Due by March 19, 2021
30% Payment Due by April 9, 2021
Final Payment Due by April 30, 2021
GSEIWI reserves the right to cancel any camp program. Refunds of the summer camp deposit will be made if the program is canceled.
If a camper cannot attend the program she registered for, we encourage families to transfer the fees to another available session.
Refunds of the camp fee (minus the deposit) will be granted if written notification of cancellation is received at least three weeks before the start date of the session. Exceptions: Camper has an illness as documented by a physician or there is an emergency in the camper's immediate family.
We offer several ways to help make camp more affordable:
- Program Credits earned through the Girl Scout Cookie Program or Fall Sale may be used towards camp payments
- To accommodate all of our families, there are three pricing levels. When you register, simply choose the tier your family can afford. Don't worry - the tier system won't influence a girl's experience at camp - we just want all girls to have the opportunity to explore the outdoors!
- Financial Assistance is available to help families meet the cost of sending their daughters to camp. You can request it during the camp registration process.
Safety and Severe Weather Policies
Girl Scouts of Eastern Iowa and Western Illinois and Camp Liberty are proud to be an American Camp Association (ACA) accredited program. This accreditation shows that we have undergone a thorough (up to 300 standards) review of our operation — from staff qualifications and training to emergency management. The ACA accreditation combined with safety guidelines from Girl Scouts of the U.S.A. ensures that your camper will be safe during her camp adventure.
All over-the-counter and prescription medications must be in original containers with the correct, current label, including the camper’s name. All medication should be checked in on the opening day with the Health Team, who will oversee proper administration of all medications. Medications may NOT be kept by campers (girls or adults).
Coverage for medical expenses incurred by an illness or injury to a camper while she is participating in camp activities is included in the camp fee. It does not cover pre-existing conditions and is secondary to whatever health insurance coverage families may have.
Every girl should have the chance to go to camp. If your camper requires special accommodations (dietary, physical, behavioral, etc.), please contact us immediately so that any necessary accommodations may be made prior to your camper’s arrival. To discuss your camper’s special needs, please contact the camp director.
Safety and Security
Access to camp property is limited, controlled, and only authorized visitors are allowed on site. To ensure the safety and security of camp, limit interruptions in the camp program, and prevent homesickness among campers, unauthorized visitors are not allowed on site.
Living in the Midwest, we have learned to expect the weather to change. At camp we have a communication system to alert all staff and campers of any weather watches and warnings. Our staff are trained and drilled in emergency procedures and our campers participate in drills to make sure they are prepared in case of a weather-related emergency. In case of a weather-related emergency, updates can be found on the Girl Scouts of Eastern Iowa and Western Illinois Camp Liberty Facebook Page. If access to the internet is available at camp we will also update the Camp Liberty News site.
COVID-19 Pandemic Precautions
UPDATED: March 1st, 2021
As we look forward to summer, we are excited and committed to offer an in-person and safe summer camp experience. Our leadership team has worked collaboratively to ensure that we keep the staff and campers safe. Things have been re-imagined to follow recommendations by the CDC, ACA, ACN, State of Iowa, Scott County, our council, and GSUSA, while still keeping as much tradition and integrity of our programming as possible.
Modifications to our summer that you see below are not permanent, but a way for us to adapt with the current best practices for this year.
Information will continue to be updated as new recommendations and guidelines are released, please continue to check here for the most current status leading up to your camper’s session.
PRIOR TO ARRIVAL: We are asking each camper to Pre-Screen for 10 days prior to them attending camp. The prescreen will include:
- Daily Temperature
- Daily Covid Symptoms Check
- Exposure Questions
*Directions & procedures on how to proceed will be provided through CampDoc.
DAILY HEALTH SCREENING: Each morning before leaving the Unit’s area, all campers and staff will have their temperature taken, and go through a symptoms check. If anyone shows a temperature of 100.4 degrees or higher, or is exhibiting other potential symptoms of COVID-19, they will go to the Health Center for additional assessment.
CAPACITY: We are operating at 50% capacity for this summer, enhancing the ability to appropriately distance during more difficult parts of the sessions, such as sleeping and eating.
UNITS/PODS: Campers & their Unit Counselors will make up their Unit/Pod. The units will not mix with other units, and will move through their week together- creating a truly magical bond, with friendships that will last a lifetime. Any time there are multiple groups gathering (meals, flag ceremony, etc.), the Girls will remain in their unit, and each unit will be appropriately socially distanced from others.
MASKS: Campers & Unit Counselors will not be required to wear masks when sleeping, actively eating or drinking, or other times when it is ONLY members of their Unit/Pod and socially distanced. Anytime a Staff member or Camper is interacting with someone outside of their Unit/Pod, both/all parties must wear their mask. We will be making friendship lanyards to help prevent misplacing our masks. Please send a fresh mask for each day your camper will be at camp.
COLOR CODING: Each Unit/Pod will have their own color to distinguish their tables, gathering areas, supplies, etc.
PROGRAM PARTNERS: This year we will not be inviting program partners to physically participate in our sessions, to minimize exposure. Some program partners, however, will continue to offer virtual supports or awesome ideas leading into the sessions, from the comfort of their home!
VISITOR DAYS: There will not be any Visitor Days this year, but we look forward to sharing adventures together again in the future!
DAILY SCHEDULE: Girls will still have the ability to choose activities, but options are organized to ensure there is not more than one Unit/Pod using each station at a time.
SPECIAL ARRANGEMENTS / ATTENDANCE: Your camper’s program activities begin immediately and we don’t want her missing out on this valuable time to get to know her fellow campers and settle into camp life. This year we will not be able to allow campers to leave the property during a session and return.
SANITATION: Each station & equipment will be sanitized between each group. The Lodge will be completely fumigated after each meal. High touch points at each unit will be sanitized daily by Unit Counselors. Unit Houses & Cabins will be fumigated after each session. Each staff member will play a vital role in following a diligent cleaning schedule.
HANDWASHING: Don’t worry, we’ve got a song for that! Handwashing will continue to be encouraged, monitored and coached throughout the time we are at camp. We will also have sanitizer strategically placed around the property!
STAFF ARRIVAL: All Staff members will complete the 10 pre-screen process prior to arrival on property, just as campers do. Once they arrive, staff will quarantine together 7-10 days before campers arrive.
CLOSING CEREMONY: This will be done virtually this year, and you will be provided with a link to the video, when picking up your camper!
POST CAMP EXPERIENCE: We will be conducting a symptoms check survey, 7 days after your camper’s experience, to continue monitoring and tracking the health and safety of all our participants.
*Summer camp arrival and departure also looks different in 2021, please refer to the Arrival and Departure tab below.
If you have additional questions, please contact our Camp Director Rachel:
Arrival and Departure
March 1st, 2021
We could not be more excited to welcome the girls back to Camp Liberty for this summer! Our leadership team has worked collaboratively to ensure that we keep the staff and campers safe, while experiencing a fun and exciting summer. Things have been re-imagined to follow recommendations by the CDC, ACA, ACN, State of Iowa, Scott County, our council, and GSUSA, while still keeping as much tradition and integrity of our programming as possible.
Modifications to our summer that you see below are not permanent, but a way for us to adapt with the current best practices for this year.
Pre-Screen & Prepare before Arrival:
Documents through CampDoc must be completed before arrival. By completing your camper’s CampDoc registration, you gain access to our mandatory 10 Pre-Screen process.
We are asking each camper to Pre-Screen for 10 days prior to them attending camp.
The pre-screen will include:
- Daily Temperature
- Daily Covid Symptoms Check
- Exposure Questions
Directions & procedures on how to proceed will be provided through CampDoc.
*Campers cannot be checked in without completing the 10 day Pre-Screen & CampDoc information.
Summer Camp Arrival
To ease the traffic and limit interactions between groups, campers will have staggered check in times. Please refer to your registration confirmation or the list below for your camper’s check- in time.
Arrival Check-In Times
1:00 p.m. – Grades 6-12
2:00 p.m. – Grades 4-5
3:00 p.m. – Grades 2-3
4:00 p.m. – You & Me/Family Camp
Check-in will be a multi-step process, beginning in the parking lot, where a staff member will be waiting to greet you. We ask that all family members stay in the vehicle, while a staff comes and does a temperature check through the window of the Camper. At this time, campers will check in their cell phones, and money for the Trading Post (optional) to the staff member- these items will be brought to the office and secured properly. Once this has been done, the parent/guardian will receive a brochure that has a map of camp, showing how to get to the unit that their camper will be staying at. It will also include a link to a welcome video, highlighting this summer’s staff, exciting updates, and fun activities that will be happening around the camp.
After this stage of the check-in has been completed, please remain inside your vehicle and head towards the lodge. Once you approach the Health Center, a staff member will be waiting to direct you which line to split into (1: Lice Check & Medications, 2: Lice Check & No Medications). At this time, your camper’s CampDoc information will be verified, including: pre-screen requirements, dietary needs, medical history, etc.
*All medication – All inhalers, medicated creams, prescription and non-prescription drugs need to be checked in with the health service staff at this time. They must be in original containers with labels and doctor’s release.
Once you are finished at the Health Center, please refer to your map of the property and proceed to your camper’s unit. Please obey all speed limits and signs and do not drive on or park on the grass. We are asking families to remain in their car while dropping their camper at the unit, as this will help us limit exposure. A counselor will be at the drop off point to welcome your camper and help her with her belongings. Please try to keep their belongings self-contained (a tote is a great way to accomplish this). This will help us keep the process quick and efficient as we do not have much space for parking and other campers will be waiting to move in. Additionally prolonging good-byes can promote homesickness in your camper, however it can be a great moment to take a quick picture of your girl as she heads off to make new friends and memories!
Summer Camp Departure
Departure Check-Out Time
3:00 - 4:00 p.m. on Tuesdays and Fridays - Grades 2-12
4:00 p.m. - You & Me/Family Camp
Gates will open to enter camp no earlier than 2:45 p.m. To avoid traffic backups and to keep our camp neighbors happy, please do not arrive early to camp. Limited parking is available in the lower lot while waiting for the gates to open.
This year, we will not be hosting a horse show or closing ceremony. The girls will have an opportunity to be part of a virtual program that is created each week, that you will be able to watch together whenever she’s missing camp! We are disappointed that we cannot do this in person, but it is important to still share our exciting moments with friends and family. Thank you for understanding this difficult decision.
Please verify your check-out day and time and plan to pick up your camper at the appropriate time. On time pick-up eases your camper’s nerves during the anticipation of going home. If something happens and you are running late, please call the camp office so we can let your camper know you are on your way and keep her busy until you arrive.
The person picking up each camper will be required to show a photo ID. No campers will be released to unauthorized persons or persons without a photo ID.
Campers will be at their unit, waiting to share all their exciting stories with you! Please follow your map provided at the beginning of the week, to their unit location. Staff will be around the property, to help direct or answer any questions you may have. Parents/Guardians are being asked to continue staying in the vehicle. A Camp Counselor will help your camper load her belongings, and will give you a postcard with the information on how to access the Virtual Ceremony.
Your camper’s program activities begin immediately and we don’t want her missing out on this valuable time to get to know her fellow campers and settle into camp life. Campers who must arrive late, or depart early are asked to make this request to the camp director prior to the camp session. This year we will not be able to allow campers to leave the property during a session and return. If you have concerns, please reach out to the Camp Director prior to camp.
Pets are not allowed on camp property. Please leave pets or other animals at home when dropping off or picking up your camper from camp.
Registered service animals are the exception. To maintain the health and safety of all campers and their adults, we ask that you contact the Camp Director to make accommodations before arriving at camp with a service animal.
4415 295th Street
New Liberty, IA 52765
Camp Little Cloud
21700 Girl Scout Road
Epworth, Iowa 52045
7501 200th Ave
Danville, IA 52623
Campers love to hear from home while they are away at camp. We offer a number of options for you to communicate with your camper.
Campers love cheerful letters from home. You can mail a letter before your camper leaves for camp or after you drop her off. Please address mail as follows.
Camper Name, Session Name
Camp Liberty 4415 295th Street
New Liberty IA, 52765
Send your camper with stationary, pre-addressed envelopes and stamps, and we will help them get the letter in the mail.
Save a stamp and bring your mail to camp with you on check-in day. You can drop your mail in our special camp mail box in the lobby of the Lodge. You can leave a letter for each day, just mark the day you would like to have it delivered.
While campers love to receive letters from home, email is a nice option as well. We will print and deliver email messages to your camper for $1.00 per page. Messages must be plain text only (no pictures) and must be in the body of the email (images and attachments will not be opened or printed). Emails received after 10:00 a.m. will be delivered the next day. To ensure timely delivery type your camper’s first and last name and session name in the subject line. (Subject: Juliette Low, Adventurer). Send these emails to CamperEmail@GirlScoutsToday.org.
When summer camp is in session, you can log in to the Camp Liberty Blog anytime to see what is happening at camp. View photos, find out what campers are up to, and get the latest news. Login information will be available at check-in.
CITs and WITs, don't forget to fill out your forms! Be sure to fill out the Counselor-in-Training & Wrangler-in-Training application after registering for the session in doubleknot.
In order to provide strong programming that aligns with the mission of Girl Scouting and Camp, we are updating the Teen Mentoring program. You will notice a transition away from Wrangler-in-Training, to solely Counselor-in-Training as we focus on building a strong foundation for girls to become successful mentors and leaders at camp and at home. This summer we will continue to use both CIT/WIT, during this transition year. The complete change in terminology and program will take effect in 2021.
Add on exclusive Camp Liberty items to pick up at summer camp drop
off! From branded blankets and mugs to utility items like tripod
stools, there are add-on items for every camper.
View the special merchandise and place your
order by May 24, 2021. Orders will be picked up at drop off for